* maximum amount of hours that can be claimed for each activity

Category 2: Reviewing Performance – minimum of 5 hours

This involves activities that analyse and reflect on actual work processes. This often includes feedback from peers, colleagues, and patients. This can be in the form of peer review activities, patient and practice surveys, quality assurance, risk management and participation in RANZCO committees and also includes the Professional Development Plan (Part A and Part B), cultural competency, medicolegal peer reviews and reporting activities. Also, participation in RANZCO examinations as an examiner or being involved in the Selection process. You must complete a minimum of 5 hours of Reviewing Performance (2 of those must come from your PDP). 25 hours must be achieved, and this can include hours combined with Measuring Outcomes.

Peer Review Practice Visit: A peer review practice visit is an alternative to a formal audit of surgical or medical care. You can claim 12.5* hours as either a host or a visitor. Visit RANZCO Learning for more information.

Medico-Legal Reports: Those who specialise in medico-legal services may submit and/or peer review medico-legal reports to fulfil the requirement and can claim 5* hours per report. These reports should be de-identified due to confidentiality.

Audit/Peer Review Meeting: A formal meeting or webinar should have a Chair and a written record. Data and results analysis should be available for discussion. Self-reflection of one’s performance in comparison to peer data can also be completed. Recommendations for implementing practice changes should be recorded. You can claim up to 5* hours for participating in a Peer Review Meeting.

Category 3: Measuring Outcomes – minimum of 5 hours

Measuring outcomes involves reviewing practice data and reflecting on your patients’ health outcomes in activities like audits relevant to your scope of practice which can include clinical, morbidity and mortality, education and training, and medical defence activities.

Office record reviews (ORR) using retrospective data, can also be performed. You must complete a minimum of 5 hours of Measuring Outcomes. 25 hours must be achieved, and this can include hours combined with Reviewing Performance.

Surgical audits and peer reviews: These are important strategies in improving standards in medical and surgical care. For participation and process of the audit there are 12.5* hours under Measuring Outcomes which can be linked to the peer review of the audit and implementing practice changes under reviewing performance for a further 5* hours.

Office Record Review (ORR): An ORR is a retrospective audit of a patient’s medical records pertaining to history, examination, investigation, diagnosis and management of a specific condition. It is a form of documentation audit introduced by the CPD Committee to assist Fellows who are not operating to fulfil their CPD requirements. You can claim 5* hours for each ORR. There is a list of 27 excel templates that can be downloaded: here.

Each template pertains to an ophthalmic diagnosis with a specific definition and time frame requirement.

Medical Defence Audits: These are allocated at 5* hours for the audit process, under Measuring Outcomes. A further 5* hours under Reviewing Performance can be claimed for the associated peer review meeting and implementation of practice changes. You may undertake audit activity as a group provided the individual results are available as part of the group results and there is an audit meeting for discussion of results and feedback so each member can formulate a plan for improvements.

What if I don’t think I will be able to meet the CPD Hours or be able to comply with the CPD requirements?

Review section 5.3 of the CPD Policy. It is critical to alert RANZCO’s CPD Team at the earliest opportunity.

What if I want to retire?

The Medical Board Australia MBA and Medical Council of New Zealand MCNZ set the requirements for becoming CPD Complaint. Information can be found on their website. The Australian Medical Council (AMC) accredit RANZCO to provide a CPD Framework that supports Fellows to meet these requirements and ensure that the activities undertaken by the CPD participant are within the practitioner’s scope of practice. To meet the RANZCO CPD requirements set by the MBA and MCNZ you will need to be able to review your performance and measure the outcomes of work completed within the Ophthalmic scope of practice.

To maintain registration, the medical practitioner must do some form of work in the scope of practice. It may not be direct clinical work, but other activities, such as medico-legal reporting, surgical assisting, and ophthalmic administration, are still within the scope of practice. If you are not working within the ophthalmic scope of practice, you cannot meet the CPD requirements set by the MBA and MCNZ.

Please contact RANZCO if you have any questions or decide to retire.

Why can’t I log in to my CPD Diary?

You should be using your RANZCO email which is firstnamelastname@ranzco.edu

If you are unable to remember your password, here is a link which will assist you in updating it: https://support.ranzco.edu/portal/en/kb/website/username-and-password 

 How do I access my PDP?

1.      Log into CPD Home.

a.      Log in using your RANZCO email, which is firstnamelastname@ranzco.edu

2.      Scroll down to the PDP section and select ‘2023 Annual Professional Development Plan (PDP) - Part A due 31st March 2023’

3.      Select ‘2023 Annual Professional Development Plan (Part A & B)’ and please read all instructions on the page carefully.

4.      As PDP is now all on one page you need to save the page every time you do any edits to either activity. To do this for the planning activity, scroll down to the very bottom of the page and click: Finish Attempt. Once you have clicked Finish Attempt then, simply close the browser tab or window.

5.      The above step transforms your responses into an 'attempt' that can be re- edited anytime during the year by re-entering the quiz and clicking: Continue the last attempt. Later you will come back into this same page and complete the review and reflection activity.

6.      Once you have completed the table and selected ‘Finished Attempt’, then return to https://ranzco.edu/cpd/, select the ‘Access the CPD Diary’ button and add the activity 'Professional Development Plan Part A'. How do I access the CPD Diary?

7.      Undertake your CPD Activities by completing them as usual across the whole year (adding the activities to your diary).

8.      Once you have completed your CPD activities, complete Part B situated below Part A. Once you have finished your final edits for the year and are happy with your entries to both the plan and reflection, you need to click ‘Finish Attempt’, and then on the next screen click Submit all and finish. This 2-step process finalises your PDP and you will not be able to make further edits.

9.      Once you have submitted your PDP, then return to https://ranzco.edu/cpd/ and select ‘Access the CPD Diary’ and add the activity 'Professional Development Plan Part B'.

10.  Don't forget to finalise your PDP Part B before 31 December 2023.

How can I edit and review my PDP when my circumstances have changed?

To edit or review your PDP, follow the above steps until step 5 then follow the steps below:

To edit: Scroll down and select continue last attempt.

Stage 1: Determine the Scope/Topic - Prepare your audit

You will need to select a topic, preferably one that you may deem a high priority for your practice or patients. This could involve areas where there is a high volume of work, high costs or high risk of care, or an area that has been identified as a priority by patients. In stage 1 you will also need to identify your available resources. For example, there may be existing guidelines that define desired standards for the topic you have chosen.

Stage 2: Select Standards

Define the standards and criteria of your audit that are in line with current practice. When developing or selecting these standards, it should be expressed as a clear evidence-based statement. You should refer to literature that is in line with current practices and guidelines. There are three options to pick from when selection standards:

1.      Ideal Standard: the standard of care that should be given under ideal conditions with no constraints.

2.      Minimum Standard: the lowest acceptable standard of performance. Primarily used when distinguishing between acceptable and unacceptable practice.

3.      Optimum Standard: the standard lying between ideal and minimum and represents the standard achievable under normal conditions.

Stage 3: Collecting and Analysing Data

Identify the type of data that needs to be collected, how it will be collected and in what form. Data can be obtained via electronic records, manually, or by both means. Collected data should be analysed and compared with the selected standards from stage 2. Determine if your data has met the standards, and if not, determine the potential reasons why or how these standards were not met. To help you collect quality data, consider the following:

·       What information do you need to answer your topic question? From whom? where and how will you collect this data?

·       Should you collect this data prospectively or retrospectively? Is data collected absolutely essential and relevant?

Stage 4: Present and Interpret Results with Peer Review

After you have collected and compared your data against your chosen standards, present and interpret your audit results with peers and discuss your outcomes. Peer review is an integral component of audit. Peers are other ophthalmologists with comparable training and experience. It is also helpful to include other members of the team during the review, for example, a trainee or nursing staff. The review should be conducted in an atmosphere of trust, confidentiality and taken as an opportunity for growth and improvement. Peer review is not an opportunity to blame or brag.

Stage 5: Make Changes and Monitor Progress

This involves the implementation of the required changes that were discovered during stages 3 and 4. To complete the audit cycle in its entirety, follow up is required to determine if the actions that were implemented have been effective or to uncover if further improvements are required.

I have been selected for the random RANZCO CPD Verification Audit; what do I do now?

As part of the CPD Program RANZCO conducts an audit of 5% of its CPD users each year. Members should upload documentation to the CPD Home or retain the following documentation and submit, if required to verify:

A photocopy of your diary entry, receipt, confirmation or an equivalent notice of meetings or conferences that you attended showing:

·       Date, time, location and duration

·       Name of organization

·       Name/Purpose of meeting

Recording journal readings

·       photocopy the table of contents and tick those read in detail

Audit activities

·       audit topic, scope, summary and conclusions, duration and date of completion of audit peer review - name of peers or committee and date of review (Note: All patient identifiers must be removed when supplying documented evidence.)

Teaching, training and examination

Fellows should retain the following documentation and submit, if required to verify:

·       Brief description of teaching topics

·       Dates, location, duration and participants involved

·       Details of examinations attended, brief description of topics, participants and dates

·       Copies of certificate of attendance, letters of invitation or letters of appreciation

·       Copy of presentation or program, notes, date, time and location of presentation

Research and publication

·       Publications - provide details of the published work, e.g. photocopy of article reference etc.

·       Research - details of projects and organizations conducting the research

For assistance contact us via the below:

PO Box 92 – Strawberry Hills NSW 2012 Telephone: +61 2 9690 1001 Email: cpd@ranzco.edu

Alternatively, you can contact your CPD State representative for further information via cpd@ranzco.edu

CPD Committee

(as of December 2022)

A/Prof Lawrence Lee

Chair

Dr John McCoombes

State CPD Representative, Queensland

Dr Nigel Morlet

State CPD Representative, Western Australia

Dr Verona Botha

State CPD Representative, New Zealand

Dr Nathan Nielsen

State CPD Representative, Tasmania

Dr Susie Luu

State CPD Representative, South Australia

Dr Andrew Crawford

Board, CPD Representative

Dr Colin Chan

State CPD Representative, New South Wales

Dr James Jabbour

State CPD Representative, New South Wales

Dr Jeffrey Friedrichs

Senior Fellows Representative

RANZCO Staff

CPD Coordinator