FAQs: ReD Best Practices

FAQs: ReD Best Practices

ACCESS

1. How do I access ReD
Accessing ReD is simple.
Go to ranzco.edu and log into your portal account. You cannot miss the vibrant RANZCO e-Diary tile that leads you straight to your surgical log book. 
Download the ReD App via the Appstore (iOS users) or Playstore (Android users), login using your RANZCO username (eg, traineealpha@ranzco.edu) and start logging.

LOGGING PROCEDURES IN ReD

2. How do I log a procedure?
ReD’s intuitive design makes it easy to log, edit and duplicate logs. Simply, click on Create single log or Create Multiple logs to begin.  The structured web form captures all the important data about your training rotation, procedure details, procedure outcomes and Cataract Refraction data.

Just fill the relevant sections and ‘Save’ the form. This will display the logs in DRAFT status. 
From there, return to your listing page where you can either duplicate and edit a log to log another procedure, or simply launch a new form.
While using the Multiple log entry feature, please do not to include information which breaches the patient’s right to confidentiality and privacy when logging surgical sessions, such as names, medical record numbers, IDs etc. 
To differentiate between logs please use any random combination of numbers/letters (eg: abc1; abc2, etc) in the patient number field. 
If you have recorded names, Medical IDs or any other personal details relating directly to your patients, please remove this information from your online surgical logbook as a matter of priority as the College cannot retain/withhold this information.

3. When do I 'SUBMIT' a log?
Your term supervisor must be informed when there are intraoperative complications present or occur during a procedure. If you log an intraoperative complication, you can submit this log for review and approval by your term supervisor.

Be sure to record the procedure outcome and op time as well so your supervisor can provide you with appropriate feedback. 

4. What do the statuses of my logs mean?
      Your logs have three statuses:
  1.       DRAFT: When you complete a log and save it
  2.       IN REVIEW: When you have submitted a log for approval (see question 3)
  3.       APPROVED: When your log has been approved by your Term supervisor
All draft logs will still be displayed in dashboards and summaries, both pdf and csv. 


5. How long does it take to log a procedure?
One comprehensive log should take you about 30 seconds to complete.  Capturing all that data and taking charge of your learning experience is worth your while.

6. How often should I Log procedures?
Log like you scrub!
Logging your procedures in ReD is part of doing them. Remember that your DoT can view your progress and will base their decisions on any shortfalls you may have. The Trainee Progression Committee are checking in too. So, remember to Scrub, Operate, Log and Debrief every time.

7. How should combination procedures be logged?
Separately. For example, Phaco+trab should be two procedures, Phacoemulsification and Trabeculectomy. This will ensure that your experience is tracked accurately.
Also, you may have performed Phaco but only assisted in Trab, therefore logging separately ensures you can accurately log the role for procedures as well. 

8. Can I record patient information?

Please do not to include information which breaches the patient’s right to confidentiality and privacy when logging surgical sessions, such as names, medical record numbers/patient reference numbers, IDs that are identifiable. To differentiate between logs please use any random combination of numbers/letters (eg: abc1; abc2, etc) in the patient number field. 

If you have recorded names, Medical IDs or any other personal details relating directly to your patients, please remove this information from your online surgical logbook as a matter of priority as the College cannot retain/withhold this information
. 
9. How late can I log procedures for the current term?

Best practice is to keep your log up-to-date for each term. You will be able to log procedures for the term until two weeks after the end-of term date. After that, you will no longer be able to add logs for that term. 



OTHER FEATURES

10. Can I extract a summary of my logs?
Absolutely!
Your log summary can be extracted in two formats. A pdf summary can be submitted as your 18-month report and final year SLB report.
A csv summary will help you further analyse surgical experience related data. Check out this tutorial or talk to us about your specific needs.


11. Can I bulk import procedures?

In case you are unable to get around to logging your procedures more frequently than advised, you can choose to bulk import them. Find the template here and check out this tutorial for the process.


12. Can I group procedures entries for future reference?

ReD offers the ability to check off a surgical log entry as ‘Re-visit’. Filtering via this option makes it easy to find that entry later.


13. What other features would be useful for me to use in ReD?

Apart from the ones mentioned above, heaps more…

a.     Easily logging same procedure for multiple patients

b.    Logging Eyesi simulation records

c.     Filter records by any of the available criteria and export in an excel format. This simplifies organising and analysing data when you have a significant number of entries (ask an advanced trainee)

d.    Bulk import of logs to save you time

e.     Multi format extracts: this is a useful ability to export filtered results in a CSV file which you can then share with your supervisors.

f.      Hi-fidelity search function 

g.    Space to record procedure outcomes where you can add comments about your approach to the case

h.    Re-visit option to tag a complicated or extended duration case. Filtering via the Re-visit criteria will help you find the entry easily at later time

i.      Follow-up dates: Plan your lists using this option. 

j.    Timeframe section: use this section in conjunction with the Follow-up option to build case summaries. You can add multiple timeframe sections to record patient progress.




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